2018 Convention Dates January 4-7
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2017-2018 Communication Awards

INAF COMMUNICATION AWARDS PROGRAM

2017-18

~CONTEST RULES~

NOTE: New entry requirements for 2018 Awards program.

Purpose

To provide recognition for those fairs and festivals that utilizes advertising and publicity programs, and allows others to gain new ideas to promote their fairs.

Entry forms

All fairs and festivals entering the contest must complete an Official Entry form. Entry deadline is January 5, 2018. Entries can be mailed or delivered to the INAF Committee. Please attach one entry form along with each entry in the categories you are entering.

Awards

1st to 5th place ribbons will be awarded to the recipients in each category. Points will be awarded as follows for each category:

1st = 6 points 2nd= 5 points 3rd= 4 points 4th=3 points 5th=2 points

Best of Show recognition shall be presented to the fair or festival scoring the highest total points of all the categories combined. A Fair or Festival can only be recognized as a Best of Show winner for two consecutive years and then not be eligible for consideration the next year, unless there are no other entries for that class. Entries can still be entered for individual category awards. Monetary awards will be presented to the division winners courtesy of G.L. Berg Entertainment, Performing Artists & Speakers and Max Fitzpatrick in Memory of Glen Slabach. Banners and ribbons will be provided by Regalia Manufacturing and Fair Publishing House.

Judging

Members of the Communication Awards committee, as well as other qualified individuals will judge the entries. Judging of Websites and Power Point Presentations will take place on Saturday morning, January 6th starting at 8:30am during the 2018 INAF convention. Presentation times will be scheduled during entry drop off on Friday, January 5th.

Entries in the Website, PowerPoint or Photo Album, Advertising Material, Printed Promotional, and Collectible / Commemorative Item categories will be judged with the following criteria:

Motivational, Audience and media used, Informative, Indicative of creative excellence, Appropriate to activities, Utilize a central theme, Indicative of production excellence

Entries in the Photo and Related Photo Series will be judged with the following criteria:

Diversity, General appeal, Originality, Creativity, Quality and composition of photo(s) may be considered.

CATEGORIES

You may enter one item in each of the seven categories.

  1. PRINTED PROMOTIONAL MATERIAL (Single or Multiple Pages)

Limit 1 piece. Must be an item intended for distribution to the general public, free of charge. Must be directly related to the actual event and be mounted as outlined. Examples: program; fairgrounds map; placemats; event schedule; bumper stickers; etc. The fair or festival should not enter the same item as they did the previous year. Attach a copy of the official entry form on the back of the board.

  1. WEBSITE

Website will be reviewed for the fair or festival. Fair representative will have five minutes to discuss the website emphasizing timelines, audience, cost and other important aspects.

  1. POWERPOINT PRESENTATION or PHOTO ALBUM (only 1 entry allowed)

PowerPoint Presentation: Between 40 and 60 photos should be shared. Photos can include a description with no more than 20 words explaining not only the picture, but the relationship to your fair or festival. Music, moving photos, and sound effects can be used. The file should be formatted to run on its own. Entries should be submitted on a flash drive and will be available to be displayed throughout the convention.

Photo Album: A maximum of 40 photos will be allowed per album. Photos can include a description of approximately 30 words explaining not only the picture, but the relationship to your fair or festival. There is no size limit to photos used in the album. Stickers and colorful paper to enhance your photos may be used.

Include a copy of the official entry form. A minimum of 2 photos per category must be included; however, there is no maximum number per category. The goal is to showcase your fair or festival and its activities. No newspaper articles will be allowed.

The PowerPoint Presentation or Album should contain only the following categories:

1. Professional Board Activities

2. Grounds and Facilities

3. Organizational Activities

4. Media/Public Relations

5. Educational Activities

6. Program Activities

7. Youth Activities

Listed below are some general examples of ideas for your categories: (Please remember that these are just examples of ideas to get new fairs or festivals started. It is not meant to be an absolute rule that your album must follow)

~Professional Board Activities—Members at events like the Conventions, district meetings, or publicly speaking to another Group.

~Grounds and Facilities – Buildings, barns, track areas, or overhead pictures.

~Organizational Activities – Cooperative extension, volunteers, reserves, firefighters, or community businesses.

~Media/Public Relations – Newspaper, radio, TV, as well as coverage received as a result of public relations.

~Educational Activities – Any educational event like judging, extension lessons, tours, games, or home and family art lessons.

~Program Activities – Events that are planned during your fair or festival.

~Youth Activities – All 4-H activities, youth events, fun day, or anything that features youth.

  1. ADVERTISING MATERIAL

Limit 1 piece. Must be an item intended for advertising to the general public that the organization had to pay for or was credited for in kind sponsorship. Ex, advertisement in newspaper, coupons in mailers, or back of tickets. Must be directly related to the actual event and be mounted as outlined. Attach a copy of the official entry form on the back of the board.

5. EVENT PHOTO

Submit one photo depicting a scene from the fair or festival. (Examples: child with animal, horticulture exhibit, operation of antique farm machinery, FFA or 4-H exhibitors….) Limit 1 entry.

6. EVENT RELATED PHOTO SERIES

Submit a minimum of three photos and a maximum of five photos depicting a series of related scenes taken during the fair or festival, mounted on a single board. These photos should be a sequence of photos which tell a story. (Example: photo 1- fitting an animal for show, photo 2- showing the animal, photo 3-exhibitor with animal and prize) use your imagination, there are many photo opportunities during the event! Limit 1 entry.

7. COLLECTIBLE / COMMEMORATIVE ITEM

Limit 1 item. An item distributed for current year’s fair or festival. It can be an item that was sold or given away, must be directly related to the event. The item does not have to be dated. Examples: shirts; keychain; basket; plate; etc. Include a copy of the official entry form with the item. There are no mounting requirements for this category.

Mounting

All items (except PowerPoint presentation, photo album and collectible / commemorative item) must be mounted on a single, black, 14x22 foam core board. Captions are optional, and must be limited to 10 words per photo. The name of the Fair or Festival should appear on the front of the entry. The intent of these rules does not require professional mounting. All photos must be at least 4” x 6” in size and no more than 8” x 10”. Entries will be displayed during the convention. If photos entered are digital, please attach a CD with the digital photos used, or the negative used, to the back of the foam core board with the official entry form. All winning photos will become the property of the INAF.

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